Voting Buttons in Microsoft Outlook 2010

Megha Kainth, 15 September 2012

On every Friday evening we all staff at Magnetism get together for drinks and nibbles. Every week I need to do a member count before organising drinks for all staff members. To achieve this I use the functionality of voting buttons in MS Outlook. In this blog post I will describe how to use these voting buttons.

Create new e-mail in Outlook. To do this, click on New E-mail icon on the ribbon menu. Click on Options Tab and then click on the Use Voting Buttons drop down menu.

You can choose an option from the dropdown or you can create your own custom option list.

To create a custom option list click on Custom and enter the required details. You can choose tracking options such as Request a delivery receipt for this message and Request a read receipt for this message. You can also choose the delivery options such as have replies sent to another person. Click on Close once you have completed these custom properties.

You will notice a blue icon has added to your e-mail which says you have added voting buttons to this message. Add the entire recipient to you e-mail and click on Send.

The recipient will receive an e-mail with an option to vote. Click on the dropdown sign to Vote and select an option from the list.

When you will select an option click on send, it will open a window with a confirmation. Click on OK to proceed.

You can check the response in your sent items.

The organiser will receive an e-mail with a response. See below image: The sender responded: Yes.

Once you will receive responses from all the people you can view the voting responses. To do this open a response e-mail and click on the blue icon to view responses.